Privacy Policy
Privacy Policy
Privacy Policy
Privacy Policy
Effective Date: March 23, 2025
At Knight Fitness Academy (KFA), we’re committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy outlines what information we collect, how we use it, and how it’s kept safe.
1. Information We Collect
We collect the following types of information:
Personal Information:
Name, email address, and contact details when you sign up for a coaching plan or contact us.
Payment Details:
Payment info is processed securely by Stripe — we don’t store card information ourselves.
Coaching & Check-In Data:
Info shared during onboarding and check-ins (e.g., fitness goals, training progress, nutrition notes). This includes data collected through PT Distinction, Google Meet (via YouCanBookMe), and email.
Technical & Usage Data:
IP address, browser type, time spent on our website, pages viewed — collected via Framer (our website host) and Google Analytics.
Marketing Info:
Data from email interactions (e.g., opens, clicks) managed via MailerLite.
2. How We Use Your Information
We use your data for the following purposes:
To deliver your fitness and nutrition coaching programme
To process payments and manage subscriptions
To communicate updates, reminders, and support messages
To send newsletters, promotions, and relevant marketing (you can opt out at any time)
To improve our website and services through analytics
To comply with legal obligations (e.g., tax, GDPR)
3. Who We Share It With
We don’t sell or rent your data. We only share it with trusted third-party platforms who help us run KFA:
Stripe (payment processing)
PT Distinction (programme delivery)
MailerLite (emails and automations)
Framer (website hosting and analytics)
Google Meet via YouCanBookMe (scheduling and video check-ins)
All third parties are required to comply with applicable privacy regulations (e.g., UK GDPR).
4. Security of Your Data
We take reasonable steps to secure your information, using encryption, limited access, and reputable services.
However, no system is 100% secure. While we work hard to protect your data, we cannot guarantee complete protection.
5. Your Rights (UK GDPR)
Under UK law, you have the right to:
Access your personal data
Request corrections to incorrect data
Request deletion of your data (within legal limits)
Withdraw consent to marketing at any time
Request data portability (e.g., send your data to another provider)
To exercise any of these rights, email us at contact@knightfitnessacademy.co.uk
6. Cookies & Tracking
We use cookies via Framer and Google Analytics to improve the user experience. Cookies help us understand how visitors use the site and allow for basic functionality.
You can adjust cookie settings through your browser preferences.
7. Data Retention
We retain client information only for as long as needed to:
Deliver services
Fulfil legal/accounting requirements (e.g., financial record keeping)
Inactive accounts and related data are periodically reviewed and deleted.
8. Children’s Privacy
KFA is intended for adults aged 18 and over. We do not knowingly collect data from anyone under 18. If we discover such data, it will be deleted.
9. International Data Transfers
Some of our providers may store or process data outside the UK (e.g., the US or EU). These providers are subject to standard contractual clauses and frameworks like the EU-U.S. Data Privacy Framework.
By using our services, you consent to this data transfer.
10. Changes to This Policy
We may update this Privacy Policy from time to time. If we do, we’ll update the effective date at the top and notify you via email or our website.
11. Contact Us
For privacy-related questions or requests, email: contact@knightfitnessacademy.co.uk
We aim to respond within 48 hours.
Thank you for trusting Knight Fitness Academy with your information.
Privacy Policy
Effective Date: March 23, 2025
At Knight Fitness Academy (KFA), we’re committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy outlines what information we collect, how we use it, and how it’s kept safe.
1. Information We Collect
We collect the following types of information:
Personal Information:
Name, email address, and contact details when you sign up for a coaching plan or contact us.
Payment Details:
Payment info is processed securely by Stripe — we don’t store card information ourselves.
Coaching & Check-In Data:
Info shared during onboarding and check-ins (e.g., fitness goals, training progress, nutrition notes). This includes data collected through PT Distinction, Google Meet (via YouCanBookMe), and email.
Technical & Usage Data:
IP address, browser type, time spent on our website, pages viewed — collected via Framer (our website host) and Google Analytics.
Marketing Info:
Data from email interactions (e.g., opens, clicks) managed via MailerLite.
2. How We Use Your Information
We use your data for the following purposes:
To deliver your fitness and nutrition coaching programme
To process payments and manage subscriptions
To communicate updates, reminders, and support messages
To send newsletters, promotions, and relevant marketing (you can opt out at any time)
To improve our website and services through analytics
To comply with legal obligations (e.g., tax, GDPR)
3. Who We Share It With
We don’t sell or rent your data. We only share it with trusted third-party platforms who help us run KFA:
Stripe (payment processing)
PT Distinction (programme delivery)
MailerLite (emails and automations)
Framer (website hosting and analytics)
Google Meet via YouCanBookMe (scheduling and video check-ins)
All third parties are required to comply with applicable privacy regulations (e.g., UK GDPR).
4. Security of Your Data
We take reasonable steps to secure your information, using encryption, limited access, and reputable services.
However, no system is 100% secure. While we work hard to protect your data, we cannot guarantee complete protection.
5. Your Rights (UK GDPR)
Under UK law, you have the right to:
Access your personal data
Request corrections to incorrect data
Request deletion of your data (within legal limits)
Withdraw consent to marketing at any time
Request data portability (e.g., send your data to another provider)
To exercise any of these rights, email us at contact@knightfitnessacademy.co.uk
6. Cookies & Tracking
We use cookies via Framer and Google Analytics to improve the user experience. Cookies help us understand how visitors use the site and allow for basic functionality.
You can adjust cookie settings through your browser preferences.
7. Data Retention
We retain client information only for as long as needed to:
Deliver services
Fulfil legal/accounting requirements (e.g., financial record keeping)
Inactive accounts and related data are periodically reviewed and deleted.
8. Children’s Privacy
KFA is intended for adults aged 18 and over. We do not knowingly collect data from anyone under 18. If we discover such data, it will be deleted.
9. International Data Transfers
Some of our providers may store or process data outside the UK (e.g., the US or EU). These providers are subject to standard contractual clauses and frameworks like the EU-U.S. Data Privacy Framework.
By using our services, you consent to this data transfer.
10. Changes to This Policy
We may update this Privacy Policy from time to time. If we do, we’ll update the effective date at the top and notify you via email or our website.
11. Contact Us
For privacy-related questions or requests, email: contact@knightfitnessacademy.co.uk
We aim to respond within 48 hours.
Thank you for trusting Knight Fitness Academy with your information.